Built for Thailand

Your Catering & Events Business, Run by an AI Assistant

Weddings, corporate days, private parties — your Ranchao AI assistant takes enquiries, builds menus, checks your event calendar and drafts quotes 24/7. It answers across everything your business offers, from the buffet to MC, host and fire-show add-ons — so no lead waits for a reply.

Why Ranchao for events?

An AI front-desk for your event business — enquiries, menus, quotes and event-day, on autopilot

  • 24/7 Event Assistant. Answers menu, date and package questions and drafts a quote while you’re running today’s event
  • Weddings to Corporate. Set up packages for weddings, company days and private parties — food, staff and add-ons in one place
  • Gets Smarter Every Event. Ranchao learns from your past chats and completed events, so its answers, menus and quotes sharpen over time
  • Knows Your Calendar. The bot checks your event calendar before it ever confirms a date — no accidental double-bookings
  • One Inbox. WhatsApp, Telegram, Facebook & Instagram enquiries in a single shared inbox
  • Lead or Booking. Every chat ends as a captured lead or a draft booking — nothing falls through the cracks

Sound familiar?

The chaos of running events on WhatsApp and spreadsheets — solved.

  • Same questions all day: “do you do weddings?”, “what’s in the package?”. AI answers menus, packages and pricing from your knowledge base, 24/7
  • Confirming a date, then realising you’re already booked that day. The bot checks your event calendar before confirming — no double-booked weekends
  • Vegan, halal, allergy and add-on requests scattered across chats. Dietary needs and à-la-carte extras captured on every enquiry, in one place
  • Re-building quotes by hand in Excel for every event. The quote engine totals the menu, VAT, delivery and deposit automatically
  • Event day: who’s loading, who’s on-site, who’s serving?. Event-day checklists with deadlines and photo proof for your crew
  • Hot leads lost when you can’t reply fast enough. Bot captures the lead and hands off to you the moment a human is needed

An Assistant That Plans the Event While You Cook

The AI bot greets enquiries, shapes a menu from your packages, captures the date, headcount and dietary needs, handles the venue, then drafts a quote — across every channel, 24/7.

  • Works in WhatsApp, Telegram, Facebook & Instagram
  • Answers menus, packages and add-ons (DJ, bartender, decor) from your knowledge base
  • Proposes a menu as a clean list and refines it with the customer
  • Captures the venue — delivery and on-site setup handled for you
  • Drafts a quote and either books or captures the lead

Your Menu, Packages & Add-Ons — Editable in Plain Language

Keep your event packages, menus, dietary options and à-la-carte add-ons in one place. The assistant answers in your words, and you update it without touching code.

  • Event packages: weddings, corporate days, private parties
  • À-la-carte add-ons priced per request (DJ, bartender, decor, dessert table)
  • Dietary options: vegan, halal, Jain, allergy notes
  • Rules the bot applies automatically: VAT, free-delivery thresholds, lead time
  • Edit anytime — the assistant answers with your latest menu instantly

Every Lead in One Inbox — With the Bot’s Summary Attached

WhatsApp, Telegram, Facebook and Instagram enquiries land in one shared inbox. When a chat needs you, the bot hands it over with a private summary note — the same conversation you saw the assistant run, captured end to end.

  • One shared inbox for WhatsApp, Telegram, Facebook & Instagram
  • The bot hands off to a human the moment one is needed
  • A private “Bot summary” note carries the full captured context
  • Date, headcount, menu, quote and special requests, all in one place
  • Nothing slips: every enquiry stays a lead until you close it

The Bot Checks Your Calendar Before It Confirms a Date

No more double-booked Saturdays. The assistant reads your own event calendar before it ever holds a date, and your team sees every confirmed event in one shared view.

  • Bot checks the event calendar before confirming a date with a customer
  • Your own calendar shows every confirmed and tentative event
  • Tentative holds while a deposit is pending, auto-released if it lapses
  • Headcount and budget rules applied per event — set per-guest pricing if you want
  • Status tracking: Enquiry → Quote → Confirmed → Event day → Done

Run the Event With Checklists, Not Guesswork

Turn a confirmed booking into a clear plan for your crew. Prep, packing, on-site setup and service — each a task with a deadline and photo proof.

  • Kanban board: Prep → Packing → On-site setup → Service
  • Auto-create event-day tasks when a booking is confirmed
  • Photo checklists (prep, loading, setup, service)
  • Assign crew with deadlines and proof of completion
  • Cash logging for on-site expenses and balance collection

Get Paid the Way Thailand Pays

Collect deposits and balances with PromptPay, bank transfer or cash — and crypto when you need it. Every payment tracked against the event.

  • PromptPay QR, bank transfer and cash out of the box
  • Crypto add-on: clients pay in USDT, exchanged to Thai Baht for you
  • Deposit tracking with automatic balance calculation
  • Payment slips uploaded and verified against bookings

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